ANNUAL GENERAL MEETING

 WOMEN IN FILM & TELEVISION VANCOUVER SOCIETY (WIFTV)

invites all current members to attend our

ANNUAL GENERAL MEETING (AGM)

Monday, May 16th, 2011

7:00 pm sharp (registration begins at 6:30 pm)

2nd Floor Multimedia Room, The Roundhouse, Vancouver BC

Underground pay parking is available (access off Drake) $3 max after 6pm

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 All members of Women in Film & Television Vancouver are invited to attend the AGM; however, voting is limited to Lifetime, Executive and Professional members in good standing. Non-members are also welcome, although they may not participate in the business of the meeting.

 If you are unable to attend the AGM, we encourage you to please vote by proxy. Fill out the 2011 Proxy Form and give it to your designate. Contact the WIFTV Office if you have any questions!

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AGENDA
 
Click here to download the pdf

6:30 PM      Registration & Networking
          7:00 PM      Call to Order/ Welcome by Chair
                                                                     Approve Agenda & call for additional items to Agenda
                                       Approval of Minutes of the 2010 AGM 
       President’s Report
                                Summary of Committee Reports 
                                                             Presentation of Financial Statements 2010-2011
                                  Vote to amend membership rates
                                          Presentation of the Budget 2011-2012
                                                                                  Board Nominations, Speeches, and Election or Acclamation
                                                Recognition of Volunteer of the Year 2011
                                              Outgoing Board Presentations & Thanks
9:00 PM      Meeting Adjourned              

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CALL FOR NOMINATIONS

WIFTV BOARD OF DIRECTORS 2011-2012

Advance nominations are due by email to the WIFTV Office
no later than midnight, Sunday, May 1, 2011

(Nominations will be accepted from the floor provided the criteria for the nominee is met.)

Click here to download the nomination form

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WHO CAN APPLY
All Lifetime, Executive and Professional members are invited to become and to nominate qualified candidates for WIFTV's Board of Directors. Candidates need to have been a member in good standing for at least one year or be an Executive level member.  At the time of nomination, all qualifying candidates must have their dues current with our office.  Board members are elected for a 2-year term.

THE BOARD OF DIRECTORS
The board’s executive is comprised of the President, Vice President, Treasurer and Secretary.  35% of the board must be comprised of Executive-level members (women with more than 10 years of professional industry experience).  The board is looking for expertise in the following areas: sponsorship and fundraising, financial or business management, professional workshop planning, marketing / communications, community outreach, advocacy, non-profit or charity board experience.  The board has four key committees: advocacy, celebration & festival, education and operations.

MEETINGS / TIME COMMITMENT
The board meets on the third Monday of every month, and all board members sit on working committees that meet regularly.  Board meetings run from 6:30 PM - 8:30 PM.  Depending on the committee you are involved with, there may be additional meetings.  The board and the respective chairs of committees are required to submit reports prior to the board meeting that work to comprise the agenda for each board meeting.  Board members are required to read all accompanying reports to the agenda, prior to their attendance at the meeting.  Light snacks are provided at each board meeting and each board member takes a turn providing the snack, but is reimbursed for their contributions.

OUR VOICE OF WIFTV
The board is the voice of the organization.  It is our job to ensure that the mandate of WIFTV is being carried out, implement changes as they arise, and be there to support our members at large.   As an organization with over 20 years of history, we are here to support women in screen based media reach their goals and be a community support to other festivals and organizations at large.  http://www.womeninfilm.ca/Mission_Statement.html

EXCITING THINGS ON THE HORIZON FOR WIFTV IN 2011
- WIFTV's 7th annual Vancouver Women in Film Festival
- An increased number of workshops for our members
- New mentorship initiatives
- Professional evening salons that will bring professional women and men together to increase both their knowledge and networking bases
- Member benefits increased
- Further outreach to community partners

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Women In Film & Television Vancouver (WIFTV) is an internationally affiliated non-profit society committed to advancing & celebrating women in screen-based media.
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